Weekly Statements is an internal tool used by USA Lock and Key, LLC. It runs on a schedule and has no user interface. It reads open invoices from QuickBooks and emails each customer a weekly summary.Â
Effective November 3, 2026
This End User License Agreement ("Agreement") governs use of Weekly Statements (the "App"), software developed and operated by USA Lock and Key, LLC ("we", "us"). By connecting the App to a QuickBooks Online company or using it, you agree to this Agreement.
The App is a private integration built for our own business. It reads open invoices from our QuickBooks Online company and emails each of our customers a weekly statement of their own open invoices. It is not sold, licensed or offered to any other business or to the public.
We grant our employees and authorized contractors a limited, non-exclusive, non-transferable, revocable license to use the App solely for our internal business purposes. No other right or license is granted.
You may not copy, distribute, sell, sublicense or provide the App to anyone outside our business; connect it to any QuickBooks company other than ours; use it to send anything other than account statements to our own customers; reverse engineer it except as permitted by law; or use it in violation of the Intuit Developer Terms of Service, Amazon Web Services' terms or any applicable law.
The App reads invoice and customer data from QuickBooks Online and does not modify it. How that data is handled is described in our Privacy Policy, which is part of this Agreement.
The App depends on QuickBooks Online (Intuit), Amazon Web Services and Google Workspace. Those services are provided by their owners under their own terms, and we are not responsible for their availability or changes. QuickBooks and Intuit are trademarks of Intuit Inc.; the App is not made, endorsed or supported by Intuit.
We own the App and all rights to it. Data in our QuickBooks company remains ours.
THE APP IS PROVIDED "AS IS" AND "AS AVAILABLE", WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NON-INFRINGEMENT. We do not warrant that the App will be uninterrupted or error-free, that every statement will be delivered, or that a statement will always be complete or current. QuickBooks Online remains the system of record.
TO THE MAXIMUM EXTENT PERMITTED BY LAW, WE ARE NOT LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL OR PUNITIVE DAMAGES, OR FOR LOSS OF DATA, PROFITS OR BUSINESS, ARISING FROM USE OF OR INABILITY TO USE THE APP.
We may suspend or end use of the App at any time. Access can also be ended by disconnecting the App in QuickBooks Online (Settings, Apps, Connected apps). Sections 6 through 10 survive termination.
This Agreement is governed by the laws of the State of NC, without regard to its conflict of law rules.
We may update this Agreement. The effective date above shows when it was last updated, and continued use means acceptance of the updated version.
support@usalockandkey.com
Effective November 3, 2026
This Privacy Policy explains how USA Lock and Key, LLC ("we", "us") handles data accessed by Weekly Statements (the "App"), an internal integration that emails each of our customers a weekly statement of their open invoices from our own QuickBooks Online company. The App is used only by us, for our own business. It is not offered, sold or made available to any other business or to the public.
With our authorization through Intuit's OAuth 2.0 sign-in, the App reads open invoices (those with an unpaid balance) and the customers they belong to from our QuickBooks Online company. It uses only:
From each invoice: invoice ID and number, transaction date, due date, total amount, balance, and the value of our purchase order number custom field
From each customer: customer ID, display name, and the statement email address we enter in dedicated custom fields
The App reads data only. It does not create, change or delete anything in QuickBooks Online. It does not access bank accounts, payment card data, payroll or employee records, and it does not use customers' other contact details such as their primary email address, mailing address or phone number.
Once a week the App builds a statement for each customer with an open balance and emails it to the statement address in that customer's record. Each customer receives only their own invoices. A customer without a statement address receives nothing, and we remove the address for any customer who asks to stop receiving statements. We do not use the data for advertising, marketing, profiling or any purpose unrelated to our own billing, and we do not use it to train machine learning models.
The customer: each statement, with a spreadsheet attachment listing their open invoices, goes only to that customer's statement address.
Us: a copy of every statement is sent to our own billing mailbox as our record of what was sent, and a log of each weekly run (which customers were sent a statement or skipped, and any errors) is emailed to us.
Amazon Web Services (United States): the App runs on AWS Lambda in the US East (Ohio) region and sends email through Amazon Simple Email Service (SES). Statement spreadsheets are created in the function's temporary storage and deleted at the start of the next run. A list of the customer IDs sent each week's statement is kept in a private, encrypted Amazon S3 bucket so a rerun doesn't send twice. Run logs, which include customer names and statement addresses, are kept in Amazon CloudWatch Logs.
Google Workspace: the copies of sent statements and the run logs are kept in our own business mailbox.
Credentials: the QuickBooks OAuth tokens and app credentials are stored in AWS Secrets Manager, encrypted at rest, and are never written to emails, logs or source code.
CloudWatch logs are deleted automatically after 30 days. The S3 list holds only the current week and is replaced each week; earlier versions are deleted after 30 days. Copies kept in our mailbox are retained as part of our business records. If we stop using the App, we revoke its QuickBooks connection and delete its stored credentials, state and logs.
We do not sell, rent or share this data with anyone, apart from sending each customer their own statement. The only third parties that process it are the service providers that host and deliver it on our behalf: Amazon Web Services and Google. Each processes the data under its own terms and security practices. We may disclose data if required by law.
Access to the AWS account, Google account and QuickBooks company is limited to authorized personnel. All connections to QuickBooks and AWS use HTTPS/TLS, and outgoing email is signed with DKIM from our verified domain. Access tokens are refreshed and rotated as Intuit requires.
The App's access can be revoked at any time from QuickBooks Online (Settings, Apps, Connected apps, then disconnect the App). After disconnecting, the App can no longer read any QuickBooks data, and no further statements are sent.
We may update this policy if the App changes. The effective date above shows when it was last updated.
support@usalockandkey.com